How virtual assistants bill
VAs bill hourly, as a monthly hours package/retainer, or per task. Retainers with a set number of hours per month are the most common and predictable.
What to put on a virtual assistant invoice
- The hours used vs the retainer allowance, so clients can see where their time went.
- A short description of the work covered — useful for the client's own records.
- Your rate for hours beyond the retainer, billed as separate lines.
- The essentials every invoice needs: your details, the client's, a unique number, issue and due dates, an itemised list, the total, and how to pay.
Payper builds all of this for you — add your logo and payment methods once and they appear on every invoice. Create your virtual assistant invoice →
Sample virtual assistant invoice
A typical virtual assistant invoice might look like this:
- Admin & inbox management (per hour) — $28 × 20
- Social media scheduling — $200
- Ad-hoc tasks — $30 × 3
Make yours in about a minute — it's free, no login, and it downloads as a PDF or sends as a payment link.